1 Outline[edit | edit source]
The organizational structure of MyCompany Inc. is divided into three levels
- Management: The management consists of several managing directors.
- Department: The heads of the department are department managers.
- Departmental unit: The heads of the departmental units are managers.
The responsibilities and competencies are documented in the role definitions through quality management.
2 Managing directors[edit | edit source]
Managing directors have the following basic tasks, competencies and responsibilities:
- Perception of the statutory management tasks in accordance with the GmbH law.
- Judicial and extrajudicial representation of the company.
- Timely registration of bankruptcy.
- Collecting information about all relevant and economic circumstances.
- Submission of monthly wage tax and sales tax advance returns.
- Ensuring and monitoring proper bookkeeping and accounting, as well as the preparation of the annual financial statements.
- Ensuring that the GmbH fulfills its obligations towards the social security institutions. Here especially:
- Withholding of the contributions to health insurance, pension insurance and unemployment insurance and transfer to the social security agencies,
- Registration of employees with the trade association.
3 Department managers[edit | edit source]
In principle, the department managers have the following tasks, competencies and responsibilities:
- Organization of one's own area of responsibility and ensuring the proper performance of tasks, taking into account all legal and other normative concerns as well as contractual framework conditions.
- Determining the organization of the departments in coordination with the department heads.
- Determining cooperation within your own area of responsibility and coordination with other lines as well as cooperation with officers/special functionaries and, if necessary, external parties.
- Responsibility for the proper use of employees' working hours, if necessary arrangement of overtime in compliance with legal and operational requirements.
- Monitoring of the work of the subordinate employees and compliance with specified or agreed deadlines and costs.
- Ensuring the organization and implementation of the specified on-call services of the departments of the department.
- Approval of vacation, time off in lieu for subordinate employees and arranging for the reporting of vacation and illness-related absences.
- Approval and review of business trips and their accounting within the framework of personal responsibility.
- When fulfilling the tasks, the employees are to be managed in such a way that their qualifications and initiative can be optimally used by the company.
4 Managers[edit | edit source]
The managers of each departmental unit have the following tasks, competencies and responsibilities:
- Organization of the department in coordination with the department manager, in particular
- Deciding on the distribution of tasks within the department,
- Determining the work goals of the subordinate employees,
- Determining cooperation with internal and external bodies.
- Deciding on the assignment of the subordinate employees and defining the work processes.
- Responsibility for the proper use of employees' working hours, arranging overtime if necessary in compliance with legal and operational requirements and confirming the information in the employees' payroll forms.
- Organize and carry out the defined on-call services of the department.
- Monitoring the work of the subordinate employees and compliance with specified or agreed deadlines and costs.
- Setting up a vacation schedule for the department, approving vacation time, compensatory time off for the department and arranging for the reporting of vacation and illness-related absences.
- Approving and checking business trips and their accounting within the framework of personal responsibility.
- Documenting the tasks of the subordinates in job descriptions and regularly checking them for accuracy and completeness.
- Prepare proposals to the responsible department head regarding
- personnel planning (personnel requirements, training and further education measures),
- the transfer or dismissal of employees,
- Changing job evaluations and reassignments of subordinates, and awarding bonuses and allowances.
- Participation in the recruitment of new employees, assessment of the professional and personal suitability of applicants, hiring suggestions to the division manager.