Organization Manual: Difference between revisions

Revision as of 17:33, 2 December 2021

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An Organization manual is a structured summary of all regulations of a company. An organization manual contains, for example, the company history, goals, definitions, organizational instructions and guidelines. If no separate Quality Handbook exists, the Organization Handbook can also contain all processes and work instructions.

Organization manual in a wiki

A Wiki is the ideal platform to provide and maintain an organisation manual online:

Central point of entry: The Wiki provides employees and employers with a central point of contact to look up uniform routine processes in their daily work:
- Employees can use the search function to quickly find all important regulations.
- The notification system keeps them informed of all new developments.
Legal requirements: Pharmaceutical companies or banks, for example, must ensure that they have "access at all times to the standardized written processes, regulations, rules and organizational structures" of their company.

@@ Line 1: / Line 1: @@
-{{ContentNav|homelink=Organization Manual|hometext=4|pagePrevious=|pageNext=Process map{{!}}Process map}}
+{{ContentNav|homelink=Organization Manual|hometext=4|pagePrevious=|pageNext=OM:Introduction{{!}}Organization manual}}
-An '''Organization Manual''' is a structured summary of all regulations of a company. An organization manual contains, for example, the company goals, [[QM:Work Instructions|work instructions]], definitions about the structure and processes in the company, business instructions, organizational instructions, guidelines, sets of rules or instructions for [[QM:Quality Management (Portal)|quality management]].
+[[File:OM_Graphic_EN.png|alt=Diagram showing topics for organization manuals|right|frameless|350x350px]]
+An '''Organization manual'''  is a structured summary of all regulations of a company. An organization manual contains, for example, the company history, goals, definitions, organizational instructions and guidelines. If no separate  [[QHB:Introduction|Quality Handbook]] exists, the Organization Handbook can also contain all processes and work instructions.
-<br />
+== Organization manual in a wiki ==
-[[File:OM Graphic EN.png|frameless|960x960px]]
-<br />
-==Organization manual in a wiki==
 A Wiki is the ideal platform to provide and maintain an organisation manual online:
-*The Wiki provides employees and employers with a central point of contact to look up uniform routine processes in their daily work:
+*'''Central point of entry:''' The Wiki provides employees and employers with a central point of contact to look up uniform routine processes in their daily work:
 **Employees can use the search function to quickly find all important regulations.
 **The [[Special:Notifications|notification system]] keeps them informed of all new developments.
-*More and more companies are complying with their legal requirements with a wiki. Pharmaceutical companies or banks, for example, must ensure that they have "access at all times to the standardized written processes, regulations, rules and organizational structures" of their company.
+*'''Legal requirements:'''  Pharmaceutical companies or banks, for example, must ensure that they have "access at all times to the standardized written processes, regulations, rules and organizational structures" of their company.
-*In addition, they use the Wiki as a [[Knowledge Base|knowledge base]] for knowledge that does not belong in any organization manual.
+==Example pages==
-*The combination of the wiki's strengths with sophisticated quality assurance reduces the editorial maintenance effort.
+{{Portal flex/Start
+|colnum=2
-==Content and structure==
+|color=grey
-There is no fixed structure that can be applied to any company.
+|fullfirst=no
+|boxstyle=border
-Apart from the individuality of each organization manual, the points company development and goals, organizational structure and process organization are usually included.
+|fulllast=no
+|showhd=background
-*The '''organizational structure''' contains the establishment plan, the current staffing, contact directory, organisational guidelines (such as telephone guidelines or signature regulations), an overview of the branch offices, the general terms and conditions and the statutes.
+|showtoc=no
-*The '''process organisation''' contains the subitems work instructions, work flow descriptions (such as goods commission, documentation of the execution of work orders at customers), EDP guidelines, data protection guidelines and operating instructions.* Further possible contents of an organisation manual can be attached to the organisation manual or be kept as an independent manual. These include working conditions, hazard prevention, environmental protection regulations and waste disposal regulations.
+|headers=underline
+}}
-==Testing functions==
+{{Portal flex/Box
-Start with these sample pages:
+|heading=[[OM:Introduction|Organization manual]]
+|content=<div class="screenshot"></div>
-*Entry into a prototypical [[OM:Introduction|organization manual]]
+|hdstatus=Nein
-*Search: For example for the term "vacation".
+}}
-*VisualEditor: Test the function for example on the page "[[Sandbox]]".
+{{Portal flex/Box
-*Book function: [[Special:BookshelfBookManager|Book management]]
+|heading=[[IMS:Erstellung eines Angebots|Seitenfreigabe]]
-*[[QM:Preparing an Offer|Approval]] and Workflow
+|content=<div class="screenshot">[[File:freigabe.png|center|550x550px|link=IMS:Erstellung eines Angebots|alt=Screenshot Seitenfreigabe beispiel]]</div>
+|hdstatus=Nein
+}}
+{{Portal flex/End
+|emptybox=nein
+}}
-{{ContentNav|homelink=Organization Manual|hometext=4|pagePrevious=|pageNext=Process map{{!}}Process map}}
+{{ContentNav|homelink=Organization Manual|hometext=4|pagePrevious=|pageNext=OM:Introduction{{!}}Organization manual}}