Template:PT Event planning

Date / time:	mm/dd/yyyy - 0:00 p.m.
Organizer:	Department, organization or company
Person responsible:	username

Venue:	location of event
Venue contact:	name of contact
Status:	open / closed

Initial planning phase

Task	Owner	Deadline	Started	Finished	Notes
Set goals, collect ideas		mm/dd	x
Approve budget		mm/dd	x
Assemble guest lists		mm/dd
Assemble speakers list		mm/dd
Book venue		mm/dd
Select menu		mm/dd
Contract suppliers		mm/dd

Notes

Provide some details if necessary.

Before the event

Task	Owner	Deadline	Started	Finished	Notes
Set up registration		mm/dd	x
Design and distribution of invitations		mm/dd
Communicate arrival and accommodation		mm/dd
Create materials (print / online)		mm/dd
Prepare social media campaign		mm/dd
Briefing speakers		mm/dd
Finalize program		mm/dd
Support participants		mm/dd

Notes

Provide some details if necessary.

During the event

Task	Owner	Deadline	Started	Finished	Notes
Coordinate catering, equipment, etc.		mm/dd	x
Manage set up		mm/dd
Setup registration desk		mm/dd
Share wifi and password		mm/dd
Support participants		mm/dd

Notes

Provide some details if necessary.

After the event

Task	Owner	Deadline	Started	Finished	Notes
Clean up site		mm/dd
Wrap up venue tasks		mm/dd	x
Follow up with participants		mm/dd
Distribute event records (videos, presentations, scripts)		mm/dd
Post-mortem analysis		mm/dd

Notes

Provide some details if necessary.