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You can view and copy the source of this page. <div class="databox"> <div class="tbl"> {| |- !Date / time: |mm/dd/yyyy - 0:00 p.m. |- !Organizer: |Department, organization or company |- !Person responsible: |username |} </div> <div class="tbl"> {| |- !Venue: |location of event |- !Venue contact: |name of contact |- !Status: | class="select" |'''open''' / closed |} </div> </div> ==Initial planning phase== {| class="wikitable sortable" style="width:100%;" ! style="width:200px;" |Task !Owner ! style="vertical-align:middle;text-align:center;width:120px;" |Deadline ! style="vertical-align:middle;text-align:center;width:100px;" |Started ! style="vertical-align:middle;text-align:center;width:100px;" |Finished !Notes |- | style="width:200px;" |Set goals, collect ideas | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | x | style="vertical-align:middle;text-align:center;width:100px;" | | |- | style="width:200px;" |Approve budget | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;" |x | style="vertical-align:middle;text-align:center;" | | |- | style="width:200px;" |Assemble guest lists | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |- |Assemble speakers list | | style="vertical-align:middle;text-align:center;" |mm/dd | style="vertical-align:middle;text-align:center;" | | style="vertical-align:middle;text-align:center;" | | |- | style="width:200px;" |Book venue | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |- | style="width:200px;" |Select menu | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |- | style="width:200px;" |Contract suppliers | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |} ===Notes === Provide some details if necessary. ==Before the event== {| class="wikitable sortable" style="width:100%;" ! style="width:200px;" |Task !Owner ! style="vertical-align:middle;text-align:center;width:120px;" |Deadline ! style="vertical-align:middle;text-align:center;width:100px;" |Started ! style="vertical-align:middle;text-align:center;width:100px;" |Finished !Notes |- |Set up registration | | style="vertical-align:middle;text-align:center;" |mm/dd | style="vertical-align:middle;text-align:center;" |x | style="vertical-align:middle;text-align:center;" | | |- | style="width:200px;" |Design and distribution of invitations | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |- |Communicate arrival and accommodation | | style="vertical-align:middle;text-align:center;" |mm/dd | style="vertical-align:middle;text-align:center;" | | style="vertical-align:middle;text-align:center;" | | |- | style="width:200px;" | Create materials (print / online) | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |- | style="width:200px;" |Prepare social media campaign | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |- |Briefing speakers | | style="vertical-align:middle;text-align:center;" |mm/dd | style="vertical-align:middle;text-align:center;" | | style="vertical-align:middle;text-align:center;" | | |- | style="width:200px;" | Finalize program | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |- | style="width:200px;" |Support participants | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |} ===Notes=== Provide some details if necessary. ==During the event == {| class="wikitable sortable" style="width:100%;" ! style="width:200px;" |Task !Owner ! style="vertical-align:middle;text-align:center;width:120px;" |Deadline ! style="vertical-align:middle;text-align:center;width:100px;" |Started ! style="vertical-align:middle;text-align:center;width:100px;" |Finished !Notes |- | style="width:200px;" |Coordinate catering, equipment, etc. | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" |x | style="vertical-align:middle;text-align:center;width:100px;" | | |- | style="width:200px;" |Manage set up | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |- | style="width:200px;" |Setup registration desk | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |- | style="width:200px;" |Share wifi and password | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |- | style="width:200px;" |Support participants | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |} ===Notes=== Provide some details if necessary. ==After the event== {| class="wikitable sortable" style="width:100%;" ! style="width:200px;" |Task ! style="vertical-align:middle;text-align:center;" |Owner ! style="vertical-align:middle;text-align:center;width:120px;" |Deadline ! style="vertical-align:middle;text-align:center;width:100px;" |Started ! style="vertical-align:middle;text-align:center;width:100px;" |Finished !Notes |- | style="width:200px;" |Clean up site | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |- | style="width:200px;" |Wrap up venue tasks | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" |x | style="vertical-align:middle;text-align:center;width:100px;" | | |- | style="width:200px;" |Follow up with participants | | style="vertical-align:middle;text-align:center;width:120px;" |mm/dd | style="vertical-align:middle;text-align:center;width:100px;" | | style="vertical-align:middle;text-align:center;width:100px;" | | |- |Distribute event records (videos, presentations, scripts) | | style="vertical-align:middle;text-align:center;" |mm/dd | style="vertical-align:middle;text-align:center;" | | style="vertical-align:middle;text-align:center;" | | |- |Post-mortem analysis | | style="vertical-align:middle;text-align:center;" |mm/dd | style="vertical-align:middle;text-align:center;" | | style="vertical-align:middle;text-align:center;" | | |} ===Notes=== Provide some details if necessary.
